Terms & conditions
All trips require a deposit of AUD$750.00 to secure a spot.
Only when the deposit has been paid in full will the client be billed for the remainder of the
trip package price.
The client agrees to MindFit Adventures various policies: payment policy (standard and
partial), cancellation policy, and refund policy.
Transfers are only inclusive when the transfer is to and from the trips Destination Airport to the
said Accommodation or Meet up location. If a guest is needing transfers to and from the
Accommodation or Meet up location from other than the Airport, the guest must provide their own
transfers and MindFit Adventures are not liable for their organisation or cost of that transfer.
MindFit Adventures does not accept responsibility for any airport transfers/connecting flights to or
from a guest’s nominated destination.
Rights to Photographic or Film Material
MindFit Adventures reserves the right to use any photographic or film material collected
throughout the duration of the MindFit Adventures trip, for commercial purposes. MindFit
Adventures does not require written consent from you and is not required to provide any form of
compensation to you for using materials gathered on the trip. By agreeing to these Terms and
Conditions, you hereby agree and give permission for MindFit Adventures to use any film or
photographic material free of license.
MindFit Adventures shall retain your personal information, including your name, your address,
your telephone number and email.
Your personal information shall be stored on the MindFit Adventures database. You will only
receive promotional material if you have given permission for MindFit Adventures to do so.
MindFit Adventures does not disclose personal information to 3rd parties unless required to
MindFit Adventures shall take the necessary steps to protect your personal information from
any unauthorized access.
STANDARD PAYMENT POLICY
Trip Package Price - Deposit = Remaining Balance
Remaining Balance / 2 Payments = Amount To Be Paid According To Standard Payment Policy
Trip Package Costs AUD$3899 – Deposit AUD$750 = AUD$3149 Is Remaining Balance
Remaining Balance AUD$3149 / 2 Payments = AUD$1574.5 Is Amount To Be Paid, In 2
[1st Payment] 50% of the remaining balance is due 90 days prior to the first day of the selected
[2nd Payment] The final balance is due 45 days prior to the first day of the selected trip
*Payments are subject to a 10 day grace period after the due date. Late payments past the grace
period can be subject to late fees of up to 5%.
PARTIAL PAYMENT POLICY
Partial Payment Policy, is an agreement of Payment Terms of the Remaining Balance, made
between the Customer purchasing a Trip Package and The Sales Representative of MindFit
Adventures. Partial Payment Policy can vary from customer to customer.
Trip Package Price - Deposit = Remaining Balance
Remaining Balance / Agreed Partial Payment Policy = Amount’s To Be Paid According To Partial
Partial Payment Policy Agreement in this case is 6 Payment Dates.
Trip Package Price AUD$3899 – Deposit AUD$750 = AUD$3149 Is Remaining Balance
Remaining Balance AUD$3149 / 6 Payments = AUD$524.83 Amount To Be Paid, In 6 Payment
For a partial payment scheme, MindFit Adventures charges 5% in fees if payment is to be made
in full prior to trip commencing. MindFit Adventures charges 10% if payment is to be completed
up to 12 months after the trip has run. The additional costs will be reflected in the final invoice/s.
Once a client agrees to the payment plan, they will be automatically billed for the quoted amount
in set intervals until the remaining balance is paid in full.
MindFit Adventures reserves the right to cancel any of its scheduled trips in the event of sudden
changes in the conditions that are suitable for running a specific trip. The conditions for a trip
cancellation may be, but are not limited to:
Poor/extreme weather conditions
Changes to operational conditions
Dangerous environmental conditions
Conditions beyond MindFit Adventures control may also lead to a cancellation.
MindFit Adventures also reserves the right to cancel a trip should the minimum number of people
needed to run a specific trip fail to be met.
In the event of a cancellation, you will be fully informed and the amount that you have already
paid will be treated as transferable credit which you may allocate towards any other MindFit
Adventures trip package. You may be entitled to a refund if a transfer is not applicable. If
cancellation is due to events outside our control, refunds will not include any unrecoverable
CANCELLATION & TRANSFERS BY THE CLIENT
Any payments made towards any of MindFit Adventures trips are non-refundable.
If you wish to cancel or transfer your trip booking, cancellation fees will apply.
After cancellation fees have been applied, Your payments towards a specific trip package will be
held and deemed as transferable credit which you can choose to allocate towards any of MindFit
Adventures future trips.
A cancellation will only be confirmed when we have received full written confirmation via email
from the customer.
Below is the breakdown of our cancellation fees:
For a total amount paid in excess of AUD$750, the breakdown is as follows:
Trip Price - AUD$750 = Amount To Be Addressed
The credit percentage and time table is as follows:
90 days and above = 50% loss of total deposit cost, remainder as credit
45-89 days = 40% loss of total trip cost, remainder as credit
15-44 days = 60% loss of total trip cost, remainder as credit
14 days or less = 100% loss of total trip cost, no credit
Additionally, if you leave a trip for any reason after it has commenced, MindFit Adventures is not
obliged to make any refunds for unused services.
CHANGE IN ITINERARY
We at MindFit Adventures strive to ensure that all our trips operate as described. However, if
circumstances arise, we reserve the right to make changes to the itinerary as necessary.
Before trip commencement: All clients will be informed as soon as possible and as long as there
is suitable time before the trip commences.
After trip commencement: We reserve the right to make changes to the itinerary once the trip has
commenced as the circumstances require.
LIMITATION OF LIABILITIES
MindFit Adventures is responsible for the proper arrangement and for conducting your vacation.
We also work with a network of providers and individuals to assist in the running of our trips.
These third party providers are independent entities over which we have no direct control over.
Unless caused by our own negligence, we are not responsible for the following:
To the fullest extent permitted by law:
Liabilities for any loss, damages, injuries or death which may occur in connection with your
participation in our trips.
Liabilities for any loss, damage or delay of baggage and/or other properties unless
stemming from negligence on the part of MindFit Adventures.
Liabilities stemming from force majeure or any other causes beyond MindFit Adventures
control. We also cannot be held responsible for interruption in airline services due to
complications with your chosen airline outside those included within the trip.
Liabilities for any loss of enjoyment, disappointment, distress and/or frustration, be it
physical or mental, resulting from the following: Resulting from any of sub-paragraphs
Optional activities not included in the itinerary are not part of the trip or booking contract. MindFit
Adventures will not be liable for any optional activities that we assist you in arranging.
1. Securing your spot. It is your responsibility to secure your spot for your desired trip. As
stated in our Terms & Conditions, all trips will require a deposit of AUD$750.00 to lock in your
2. Securing your flights. It is your responsibility to book your incoming and outgoing flights. We
advise all our clients to make flexible and refundable flight bookings in case of cancellations on
our end that fall under our Cancellation Policy. MindFit Adventures is not liable for any costs
incurred on non flexible flights in case of cancellations.
3. Securing your travel documents. It is your responsibility to insure that you have all the
required documents to travel to our destination. Please make sure that your passport is valid for
a minimum of 6 months from your date of departure. Additionally, if a Visa is required for entry,
please secure your Visa as well.
4. Securing your travel insurance. It is highly recommended for all MindFit Adventures clients
to secure their travel insurance before departing for their trip. MindFit Adventures cannot be held
liable for any loss associated with not acquiring the appropriate insurance before any trip
5. Acceptance of risks. It is your responsibility to understand and accept the adventurous
nature of MindFit Adventures trips and that a degree of personal risk is involved. We strive to
ensure that information about our destination is accurate so as to reduce, or eliminate, the risks
involved in the itinerary. To that end, you acknowledge that your decision to travel and book a
trip with MindFit Adventures is made in consideration of this information and that you accept the